Title Clerk

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Job Description
Job Title: Title Clerk
Department:
Reports To:
FLSA Status:
Prepared By:
Prepared Date:
Approved By:
Approved Date:
Revised Date:
SUMMARY
Processes car deals. Verifies costs for the accounting department, including the costs of reconditioning and equipment add-ons, and handles the legal transfer of documents for the Department of Motor Vehicles.
ESSENTIAL DUTIES
Essential Duties include the following. Other duties may be assigned.
Processes all new and used vehicles for registration in the state in which they will be titled.
Prepares tax and title documents.
Submits all legal transfer work to the Department of Motor Vehicles.
Verifies that funds have been collected and the correct lienholder paid off before processing title applications.
Checks for accuracy in the application and ensures that all information is complete.
Prepares payoff checks for new vehicles and trade-ins.
Bills out all dealer trades and prepares Certificates of Origin.
Maintains a system to verify out-of-state titles.
Compiles and maintains a complete list of all outstanding title work. Reports to management on the status of any missing or problem titles and provides a current list of outstanding titles to the comptroller at the end of month.
Signs over titles for all wholesalers who have paid in full. Prepares a monthly report to management of any funds not collected from wholesalers due to missing or incomplete title work.
Prepares stock cards for new and used vehicles.
Posts vehicle sales and purchases.
Processes/registers all vehicle warranties and extended service contracts, maintaining a log of all contracts processed and mailed.
Processes yearly renewal of dealer tags in conjunction with comptroller.
Stays abreast of title regulations. Attends seminars held by local licensing bureaus and any available training on title regulations.
Cross-trains others to handle title clerk daily responsibilities.
Conducts periodic training sessions for F& I managers and sales personnel regarding title regulations and procedures and issues a written memo to managers and all sales personnel whenever regulations change.

MARGINAL DUTIES
Marginal Duties include the following. Other duties may be assigned.
Directs title runner in daily routines.
Maintains a professional appearance and a neat work area.
LANGUAGE SKILLS
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before customers or employees of organization.
MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages. Ability to apply concepts of basic algebra.
REASONING ABILITY
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
CERTIFICATES, LICENSES, REGISTRATIONS
Must obtain and maintain any certificates, licenses, and registrations as required by Dealership.
Must maintain valid Driver's License that meets dealership insurability requirements.
PHYSICAL DEMANDS
Must be able to sit and stand without restrictions for 8 hour shift.
Some light lifting (up to 15 pounds) may be required as needed.
Disclaimer: This job description is not a contract of employment. No Dealership manager or other employee at the Dealership has the authority to make a commitment of guaranteed or continued employment to you and this job description, or any dealership publication, practice, or procedure should not be understood to make any such commitment. The job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee.

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